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PROPERTY and PURCHASING MANAGER

VACANCY ANN# STOI-22-108
POSITION: PROPERTY/PURCHASING MANAGER
DEPARTMENT: FINANCE
SUPERVISOR: CHIEF FINANCIAL OFFICER
STATUS: REGULAR, FULL-TIME, EXEMPT
SALARY LEVEL: $25.00 – $35.00/PER HOUR (DOQ, DOE)
OPENING DATE: SEPTEMBER 15, 2022
CLOSING DATE: SEPTEMBER 29, 2022

 

The Spokane Tribe of Indians is a great place to work! We offer competitive Benefits, matched 401K, & incentives that include generous paid time off!  Twenty-two paid holiday/wellness days off per year, plus bi-weekly Personal Time Off (PTO) accrual and cash-out ability!

 

The Property-Purchasing Manager is to plan, organize, develop implement and manage the procurement, personal property, tribal insurance programs for the Spokane Tribe of Indians. The manager is responsible for development, implementation and updating procurement processes for the Spokane Tribe of Indians and according to related OMB Circulars, PL93-638 contracts, awarded grants and awards as needed. The director will supervise all property/procurement staff and assist in preparation of annual audits.

MAJOR DUTIES AND RESPONSIBILITIES:

The purchasing property, manager is an exempt employee responsible for procuring goods or services for the benefit of the Spokane Tribe of Indians.  The manager compiles and maintains all data and information regarding procurements, monitors and coordinates the day-to-day activities of staff; and, develops and implements an updated procurement process. Also included in the duties are:

  • Monitor and revise as needed current standard operating procedures
  • Approval of non-formal and formal bid forms
  • Develop, process, and complete advertisement for bids, proposals, or quotes for services or goods as requested according to all applicable federal, state, tribal or funding agency rules and regulations.
  • Supervise purchasing and property staff
  • Monitor, maintain, manage all necessary documents as required for all tribal, grant, and contract procurements and coordinate day-to-day needs of property management system
  • Prepare, monitor, and develop departmental budgets
  • Monitor Capital Equipment, Non-Capital Equipment and Contractual Fees General Ledger for misclassifications and communicate those to Compliance Officer
  • Supervise preparation of Capital asset worksheet and Disposal worksheet for each year
  • Coordinate and conduct annual physical inventories as required by tribal, federal, grant and contract requirements
  • Prepare needed or requested reports for audit purposes
  • Input Capital Equipment to Sage/Abila software Fixed Asset system
  • Maintain and process municipal lease documents through tribal process and leasing company
  • Maintain a listing of leased vehicles/properties and timely invoice tribal programs as necessary
  • Administer the Tribes insurance program
  • Maintenance of cell phone lines
  • Develop cell phone policy
  • Other Duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Knowledge required for the Property-Purchasing Manager is to understand and comply with all tribal, federal, state, city, county, contract, and grant regulations.

Also included:

  • Be knowledgeable and have experience in government grants and contracts
  • Understand procurement regulations as they pertain to federal, state, or private contracts or grants
  • Understand property management as it pertains to federal, state, or private contracts or grants
  • Understand and maintain the fixed asset software systems that integrate with tribal accounting software
  • Have some knowledge with accounting concepts as it relates to integration of property into a fixed asset system
  • Have knowledge with procurement functions as it relates to accounting
  • Understanding of differences between procurement regulations from multiple funding sources. (i.e. OMB Circulars and their requirements, PL93-638 regulations, and other contract and grant regulations)
  • Must have ability to operate computer software such as word, excel, Microsoft outlook
  • Negotiation techniques when allowed or needed
  • Understanding of governmental or business insurance needs or requirements
  • Basic math skills
  • Knowledge of word and excel programs
  • Must demonstrate the ability to express ideas clearly and concisely in written and oral form
  • Must be able to keep strict confidential information
  • Must be able to compute moderate mathematical functions
  • Must have excellent interpersonal and negotiation skills

 MINIMUM REQUIREMENTS:

  • A BACHELORS Degree in Business Management with completion of basic college level accounting courses, OR Associate of Arts Degree with completion of basic college level accounting courses and 2 years of tribal management experience including a minimum of 1 year supervision,  OR 5 years of finance management experience including a minimum of 2 years supervision.
  • A valid drivers’ license and good driving record are required.
  • Must be bondable.

PREFERRED REQUISITES:

  • Certifications in procurement management
  • Multiple years of experience in Governmental Purchasing and Property Management
  • Understanding of Federal Regulations related to purchasing and property management functions
  • Prior supervisory experience

 

Must Apply Online for Consideration: 

https://spokanetribe.bamboohr.com/jobs/view.php?id=140&source=aWQ9MjA%3D

 

 

Contact: Sabrina McCoy or Empero Corral

(509) 458-6583 or (509) 458-6527

FAX: (509) 458-6556

E-mail:  hrfrontdesk@spokanetribe.com

Applications Must Be Received In The Human Resources Department No Later Than

4:30 p.m. on the Closing Date

The Spokane Tribe Reserves The Right To Hire According To Its Indian

Preference Policy

Applicants Are Subject To A Pre-Employment Drug Test

Positions Considered Safety Sensitive Will Also Test for Marijuana

Positions With The Spokane Tribe Are Subject To A 90-Day Orientation Period