VACANCY ANN#: STOI-21-131
POSITION: LICENSING SPECIALIST (CCDF & CNP)
DEPARTMENT: 477/EMPLOYMENT & TRAINING
SUPERVISOR: CHILD DEVELOPMENT MANAGER
STATUS: REGULAR, FULL-TIME
LOCATION: SPOKANE, WA
SALARY LEVEL: $18.37 – $27.55/PER HOUR
OPENING DATE: APRIL 2, 2021
CLOSING DATE: APRIL 16, 2021
The Licensing Specialist will be responsible for inspecting, licensing, and monitoring child care centers, family day care homes, youth centers, and license-exempt providers within the Child Care and Development Fund (CCDF) to ensure enforcement of child care regulations and the provision of quality child education development programs. The Licensing Specialist will coordinate monitoring of all providers receiving CCDF Subsidized Child Care in accordance with CCDF Policy. Additionally, the Licensing Specialist will also inspect, review; and monitor these same sites for compliance with the Child and Adult Care Food Program (CACFP) and Summer Food Service Program (SFSP) regulations and requirements as necessary.
The licensing specialist provides the link between the provider and the organization in regard to the CACFP and SFSP. The required duties are varied and require extensive program knowledge and considerable judgment. Decisions are made that affect a provider’s ability to participate, how much reimbursement is received and compliance with program regulations and requirements.
Employees receive general supervision from the Child Development Manager and will be required to work with Tribal, State, and Federal government agencies and employees. Employees in this classification may be required to work evenings and/or weekends. They additionally may be required to travel extensively within the 477 E&T service area.
- Inspects child care facilities including child care centers, family day care homes, youth centers, and license-exempt providers which reside within Tribal lands to assess compliance with applicable laws and regulations and ensure that facilities meet existing health and safety codes.
- Monitors the licensing status and compliance of all CCDF mandates of any State licensed provider receiving subsidized child care services through the Spokane Tribal CCDF Program.
- Reviews the background and qualifications of prospective and current care givers, including education, work experience and background checks.
- Ensures State licensed facilities comply with all background check requirements and licensing qualifications of all employees.
- Develops and conducts workshops for all providers designed to improve the quality of educational programs and to enhance the ability and capability of facilities or homes to effectively meet the needs of the children being served; develops and provides training seminars and workshops for licensees.
- Evaluates child care centers, family day care homes, youth centers, and license-exempt providers to determine the age appropriateness of activities and curriculum.
- Ensures that facilities meet existing health and safety codes; investigates complaints concerning child care facilities.
- Evaluates provider applications and case history, if necessary; and recommends issuance or denial of licenses—may recommend an injunction or emergency closure order based on degree of risk to children; prepares and coordinates legal documents for administrative and court hearings and may appear as an expert witness.
- Recruits new child care licensees and providers through various forms of client/provider outreach.
- Investigates and processes complaints regarding unlicensed facilities and assists them in becoming licensed or registered; cooperates with the appropriate outside agencies in cases where other actions may be warranted.
- Explains applicable laws, regulations, policies and procedures to groups and other interested parties.
- Recommends and arranges for training for licensees in such areas as discipline techniques, facility management, attending to needs of special children and recognition of child abuse and neglect.
- Recommends corrective action plans to enforce compliance of facilities with applicable laws, codes and regulations.
- Reviews and evaluates the quality of early childhood education programs to ensure the use of developmentally appropriate programming and curricula.
- Provides technical assistance to providers to ensure age appropriate programming and programming that meets the needs of children with disabilities and/or delays.
- Prepares reports, evaluations and responses to complaints and may assist in the preparation of a newsletter and other informational materials.
- Prepares and presents testimony for administrative hearings, trials or lawsuits.
- Uses automated technologies to record and report the results of inspections of child care centers, family day care homes, youth centers, and license-exempt providers.
- Assists child care providers in meeting licensing requirements and attaining optimum quality through on-going technical assistance, consultation and training.
- Provides assistance in developing policy, administrative rules, licensing procedures, and forms used for the child day care licensing process.
- Prepares licensing reports, interim evaluations, and consultative reports; conducts related correspondence; maintains records of regulatory activities.
- Participates in conferences, seminars, and workshops to share information about program services and licensing.
- Interviews personal references and conducts background investigations of applicants.
- Encourages the active participation with Early Achievers Quality Improvements for all programs and providers eligible to participate.
- Assists in development, implementation and annual review of Tribal Licensing Standards.
- Assists with necessary data collection for reporting purposes.
- Performs other related duties.
CHILD NUTRITION PROGRAM (CNP) DUTIES (CACFP and SFSP):
- Provides on-site initial training:
- CACFP/SFSP policies and procedures.
- Nutritional requirements.
- Ongoing evaluation of provider training needs.
- Implements training and documents the training as necessary
- Ongoing technical assistance
- Adapts training to individual needs of providers:
- Based on education levels and learning styles
- Ensures providers have knowledge of program requirements in order to be successful.
- Documentation of all training and technical assistance in appropriate CNP file.
- Prepares for the on-site visit by checking records of claiming patterns and problems identified at previous visits.
- Follows sponsoring organizations review schedule and ensures all reviews are done in compliance with Tribal, State and Federal time frames.
- Reviews performance of providers at on site reviews and by monitoring monthly menu review.
- Completes all aspects of the on-site review in accordance with Federal guidelines and State and CNP Policy and documents accordingly:
- Meal types and times
- Meal components
- Meal counts
- Menu review and paperwork documentation
- 5 day reconciliation
- Enrollment verification
- Tiered review/ or free and reduced priced apps
- CACFP/SFSP expenses
- Ensures foods are prepared and served following food safety guidelines and quality standards.
- Provides menu suggestions to encourage variety in foods and preparation methods that are consistent with healthy practices.
- Provide resource materials for menus, recipes, and meal planning.
- Reviews and documents the content of the entire review. Corrective action if identified is documented and follow up action is planned.
- Menu concerns are documented in CACFP file, and in consultant notebook for follow-up.
- Other related duties as assigned.
- Assists with WINS management including applications, monitoring, calendars, budgets, reporting, etc. as necessary.
KNOWLEDGE, SKILLS, AND ABILITIES
- Considerable knowledge of the administration, organization, and operation of public and private child day care programs.
- Considerable knowledge of licensing rules, requirements, and regulations governing child day care and child nutrition program.
- Considerable knowledge of protective services programs for children and the referral processes to be used.
- Considerable knowledge of day care planning concepts and techniques.
- Considerable knowledge of early childhood development and behavior.
- Considerable knowledge of preschool and early-elementary education programs.
- Considerable knowledge of nutrition and menu planning.
- Considerable knowledge of administrative hearing and court procedures.
- Considerable knowledge of information gathering and report writing methods and techniques.
- Considerable knowledge of Washington Administrative Code and Minimum Licensing Standards.
- Considerable knowledge in data collection and reporting processes.
- Ability to utilize multiple computer software programs.
- Ability to work alone and as part of a team.
- Ability to provide professional consultation with regard to program operations, professional services, and staff development as it relates to child day care and its regulatory requirements.
- Ability to develop, maintain and update Tribal Licensing Standards utilizing current state and federal standards in collaboration with the Child Development Manager and other parties thru community partnerships and professional networking.
- Ability to make independent decisions, prioritize assignments, and organize workloads.
- Ability to research and analyze data, and to prepare clear and concise reports of findings.
- Ability to investigate and handle abuse and neglect situations with effective timeliness to ensure the protection and safeguarding of residents or consumers of services.
- Ability to represent the department in administrative or court hearings.
- Ability to establish and maintain professional relationships with other agencies or other professional affiliates.
- Ability to maintain records and prepare reports and correspondence related to the work.
- Ability to communicate effectively with others.
- Ability to maintain favorable public relations and maintain positive rapport with all clientele.
- Ability to travel on a regular basis to conduct client and provider training and support.
- Ability to travel to required trainings annually.
- Strong organizational skills.
- Current computer and technology skills.
- Positive interpersonal skills.
- Knowledge of child development.
- Be of good character
- Demonstrate an understanding, ability, personality, emotional stability, and physical health suited to meet the cultural, emotional, mental, physical, and social needs of the children in care
- Education: AA Degree required or equivalent credits from a four-year college in Early Childhood Education (ECE) or related field such as Social Services, Human Development, etc.
- Experience: Two years of experience in working with children ages birth to 18.
- Experience: Two years of experience in working with Native American clientele, especially those in low-to-moderate income households.
- Valid Washington State Driver’s License and Tribally insurable.
- Successful clearance of Tribal, State, and Federal Criminal History and Background inquiry; with an ability to obtain and retain a Department of Children Youth and Families Portable Background Check.
- Successful clearance of Child Abuse & Neglect Registry and Sex Offender Registry.
- Current and up-to-date immunizations including a current TB skin test, annual influenza vaccine, TDap in lieu of Tetanus vaccine (preferred), Hepatitis B vaccination.
- Not have committed or been convicted of child abuse or any crime involving harm to another child
Applications Are Available In the Tribal Human Resources Department
P.O. Box 206, Wellpinit, WA 99040
Or At www.spokanetribe.com
Contact: Sabrina McCoy or Andrea Flett
(509) 458-6583 or (509) 458-6527
FAX: (509) 458-6556
Applications Must Be Received In the Human Resources Department No Later
Than 4:30 p.m. on the Closing Date
The Spokane Tribe Reserves the Right to Hire According To Its Indian
Applicants Are Subject To a Pre-Employment Drug Test
Positions with the Spokane Tribe Are Subject To a 90-Day Orientation Period