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LANGUAGE DATA ENTRY / OFFICE ASSISTANT

VACANCY ANN #: STOI-21-218
TITLE: LANGUAGE DATA ENTRY/OFFICE ASSISTANT
DEPARTMENT: LANGUAGE / CULTURE
SUPERVISOR: LANGUAGE/CULTURE PROGRAM MANAGER
STATUS: REGULAR, FULL-TIME, NON-EXEMPT
RATE OF PAY: $21.87 / PER HOUR
OPENING DATE: OCTOBER 8, 2021
CLOSING DATE: OCTOBER 22, 2021

INTRODUCTION:
The Spokane Tribe of Indians Tribal 477 Program is to promote and support Tribal Youth and their families in reaching their full potential in becoming healthy, productive and self-sufficient. This will be offered in a way that protects and benefits the Tribal children, respects and preserves their culture, values and traditions, gives families access as well as input into the full range of program and services to promote their self-esteem, independence and self-sufficiency.

The Data Entry main responsibility will be to enter applications, work projects, case notes or other pertinent information into the Tribal Assistant Software (TAS). This position will also assist in other administrative office duties for their designated centers.

DUTIES AND RESPONSIBILITIES:
• Accept/review applications, collect necessary documents to complete youth files for those applying to the Immersion/Language program
• Assure all youth have complete files and collect necessary documents as needed
• Transferring of data from paper format into computer files / database through the use of computers, scanners, fax or printing machines and etc.
• Assure files and data are current for all youth, request and update information as needed
• Work with Youth Program Staff on activity planning
• Responsible for required activity reports, activity proposals, activity requests
• Work with staff on verifying and entering support services and incentive distributions into TAS; assure all required documentation is completed for issuance
• Request purchase orders, voucher requests, and other operational needs for Youth participants
• Creation of spreadsheets or other documents as requested
• Running, printing, filing and distribution of TAS reports to the appropriate channels
• Assist with the organization and filing of highly confidential documents
• Assist with the review of program files for auditing and quality control purposes
• Responsible for maintaining paperwork in accordance to established guidelines
• Performs other work-related activities and duties as required

KNOWLEDGE, SKILLS AND ABILITIES:
• Knowledge of computer applications, copiers, fax, projectors, etc.
• Ability to be flexible and capable of working in rapid changing environments
• Ability to work independently with little supervision and at times as a team member
• Ability to follow directions in all formats
• Ability to practice confidentiality, tact, courtesy and discretion
• Ability to multi-task

MINIMUM REQUIREMENTS:
• College Degree preferred
• High School Diploma/GED required
• Must be 18 years or older
• Must possess a valid Washington State Driver’s License and be tribally insurable
• Successfully clear a criminal background inquiry
• Must have experience working with computers, printers, scanners and software programs such as Microsoft Office, Excel and etc. Application submission/resume must reflect experience.
• Excellent customer service skills required
• Must have previous experience working with Native American clientele and understand cultural needs

The Spokane Tribe of Indians is a great place to work! We offer competitive Benefits, matched 401K, & incentives that include; possible Commute Allowances, Flex Schedules, moving expenses, signing bonuses, and generous paid time off, with twenty-two paid holiday/wellness days off per year, plus Personal Time Off (PTO) accrual and cash-out ability!

 

**COVER LETTER, RESUME, AND COMPLETE STOI APPLICATION REQUIRED**
Applications Are Available At the Spokane Tribal Human Resources Department or can be downloaded at www.spokanetribe.com
P.O. Box 206, Wellpinit, WA 99040
Contact: Sabrina McCoy (509) 458-6583 or Andrea Flett
Ph: (509) 458-6583, (509) 458-6527, Fax: (509) 458-6556
E-mail: hrfrontdesk@spokanetribe.com
Applications Must Be Received In The Human Resources Department
By 4:30 PM On The Closing Date
The Spokane Tribe Reserves The Right To Hire According To Its
Indian Preference Policy
All Applicants Will Be Subject To A Pre-Employment Drug Test
All Positions With The Tribe Are Subject To A 90 Day Orientation Period