OFFICE MANAGER

Vacancy Ann. # STOI-18-017
Title OFFICE MANAGER
Supervisor CHILD CARE CENTER MANAGER
Department 477/TANF EARLY LEARNING CENTER
Location WELLPINIT, WA
Status REGULAR, FULL-TIME
Rate of Pay $14.72 - $16.50/PER HOUR, DOQ, DOE
Opening Date NOVEMBER 1, 2017
Closing Date NOVEMBER 15, 2017

INTRODUCTION:

The Pauline Stearns Early Learning Center provides a safe and developmentally appropriate environment that is culturally relevant to children and families which reside, work, or attend school on the Spokane Indian Reservation.  The primary emphasis of the program is to provide Early Childhood learning in an educational setting.  The Early Learning Center promotes competence in our children, parent alliances, community collaboration and proficiency in our staff.

MAJOR DUTIES AND RESPONSIBILITIES:

  • Greet all clientele entering the facility and assist visitors with signing in and directing them where to go;
  • Utilize available resources to ensure effective delivery of services;
  • Organize, plan, and maintain records of required data concerning children and families;
  • Actively participate in ALL quality improvement endeavors, including but not limited to meeting Washington State Early Achievers Minimum Operating Guidelines;
  • Serve as a resource person to parents and families in supporting and enhancing the parental role as the principle influence on their child’s education and development;
  • Positively interact with the clientele, and encourage their participation in the program;
  • Maintain an open, friendly and informative relationship with all families; and encourage their participation in the program;
  • Perform as a team member to assure that productivity outcome measures are achieved;
  • Facilitate a friendly and constructive atmosphere in regards to relationships with all co-workers and clientele;
  • Organize, clean and store office supplies and materials to ensure order in activity areas; maintain a regular inventory of necessary supplies;
  • Assist in all classrooms, including infant, toddler, preschool, and school-age as needed;
  • Assist with food prep and service as needed;
  • Attend monthly staff meetings and designated training programs;
  • Enforce all Federal, State, and Tribal regulations and policies with regards to the TANF and Child Care Programs;
  • Perform all work related duties as required, and assist with other duties in the Early Learning Center as assigned by the Director.

SPECIFIED OUTCOMES FOR POSITION:

  • Collaborate with the PSELC Staff to develop and maintain a family engagement activities annually;
  • Ensure all program filing is well maintained;
  • Assist PSELC Cook in maintaining the Child and Adult Care Food Program filing and general program maintenance needs;
  • Assist PSELC Director with proper implementation invoicing system;
  • Assist Family Services Coordinator with maintaining a current Family Resource Book and Family Handbook;
  • Assist PSELC Director in maintaining up-to-date records with Tribal Assistance System (TAS).

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED FOR POSITION:

  • Knowledge of American Indian culture, traditions, and language;
  • Knowledge in working with low-income children and families;
  • Knowledge of principles and processes for providing services to children and families;
  • Knowledge of program requirements for early childhood/child care services;
  • Knowledge of public assistance laws, rules, regulations, service programs and child care programs;
  • Knowledge of human behavior and performance, individual differences in ability, personality and interests, learning and motivation;
  • Knowledge of early childhood developmental stages and developmentally appropriate practices;
  • Skill in submitting reports in a timely fashion;
  • Skill in effective verbal and written communication;
  • Ability to maintain positive communication among parents, co-workers, Tribal staff, public and private agencies in serving the customers;
  • Ability to handle conflict, complaints and disputes;
  • Ability to practice tact, courtesy and discretion;
  • Ability to work under stressful conditions;
  • Ability to maintain strict confidentiality procedures with both external and internal situations;
  • Ability to maintain dependable and punctual attendance in order to sustain a well-structured environment for the children and families served by the ELC;
  • Ability to work flexible hours, shifts and rotate between various work stations as needed.

SPECIAL CERTIFICATIONS REQUIRED:

  • Initial Basic STARS 30-Hour Training preferred OR ability to complete training within six months of hire date (if education is not substitute).
  • Ability to obtain the following certificates and licenses within the specified time frame: Blood Borne Pathogens (1 month), Food Handler’s Certification (2 months), First Aid and CPR certification Infant and Child (2 months), and any other requirements necessary to meet Spokane Tribe of Indians Licensing Standards; if not met upon hire, within first three months of hire date.

EDUCATION and/or EXPERIENCE MINIMUM REQUIREMENTS:

  • Associate degree in Business Management, Early Childhood Education, Child Development, or Social Services is preferred; or willingness to obtain within specified time frame with a signed educational contract required (must possess a minimum 45 approved college course credits or pre-approved work-experience at time of hire to qualify for the educational agreement option); 
  • Two years (2) experience working with Native American clientele—specifically clientele with young children—preferred;
  • Two years (2) experience working with children 6 weeks – 6 years in a group setting is preferred (or a combination of work and education pertaining to Early Childhood Education);
  • Full-time employees must be able to work a steady full-time workload (minimum 32 hours, maximum 40 hours per week).

OTHER REQUIREMENTS:

  • Must be eighteen years of age or older and must be enrolled with a higher education institution in pursuit of a degree in a related field or have already met the minimum educational requirement for the position as stated above;
  • Ability and willingness to maintain absolute confidentiality of sensitive information;
  • Positive interpersonal skills;
  • Strong organizational skills;
  • Current computer skills;
  • Knowledge of typical child development;
  • Ability to answer and adequately utilize a multi-line telephone system;
  • Ability to properly utilize typical office equipment including but not limited to computer, fax machine, copy machine, and scanner;
  • Demonstrate an understanding, ability, personality, emotional stability, and physical health suited to meet the cultural, emotional, mental, physical, and social needs of the children and families served by the PSELC;
  • Valid Washington State Driver’s license and ability to be Tribally insured required;
  • Completion of TB test prior to employment preferred, required within one month of start date;
  • Successful clearance of initial Criminal History and Background Inquiry—Tribal, State and Federal—also required to obtain portable background check through Washington State Department of Early Learning within one month of hire date and renew every three years preferred;
  • Successful clearance of National Child Abuse Registry and Neglect Data System;
  • Successful clearance of National and State Sex Offender Registry;
  • Be of good character;
  • Not have committed or been convicted of child abuse or any crime involving harm to another child;
  • Ability to lift and maneuver small objects on an ongoing basis;
  • Ability to lift and maneuver small children on an ongoing basis and the necessary physical dexterity to work with small children 30-50 lbs. on average (bending, stooping, kneeling, crawling, lifting, etc.).

Applications Are Available At the Tribal Human Resources Department

P.O. Box 206, Wellpinit, WA  99040

Or available on our website: www.spokanetribe.com

Contact: Sabrina McCoy or Geraldine Abrahamson

(509) 458-6583 or (509) 458-6527

Fax: (509) 458-6556

E-mail:   sabrina.mccoy@spokanetribe.com  or hrfrontdesk@spokanetribe.com

Applications Must Be Received In The Human Resources Department

By 4:30 p.m. On The Closing Date

The Spokane Tribe Reserves The Right To Hire According To Its Indian Preference Policy

All Applicants may be Subject To A Pre-Employment Drug Test

All Positions With The Tribe Are Subject To A 90-Day Orientation Period