EDUCATIONAL OUTREACH COORDINATOR

Vacancy Ann. # STOI-17-104
Title EDUCATIONAL OUTREACH COORDINATOR
Supervisor EDUCATION MANAGER
Department 477/TANF - EDUCATION
Location WELLPINIT, WA
Status REGULAR, FULL-TIME
Rate of Pay $15.00 - $18.00 PER HOUR
Opening Date AUGUST 1, 2017
Closing Date AUGUST 15, 2017

INTRODUCTION:

The Education Outreach Coordinator plays a critical role in developing and maintaining relationships with Higher Educational Institutes, College bound High School Seniors, GED Graduates, Adult Vocational Trainee’s and Trainers.  This position is responsible for providing outreach and education to diverse audiences through presentations, trainings, on-site visits, one-on-one meetings, networking, events, e-activity and other outreach strategies. This position will work directly with TANF clients/students and GED graduates to disseminate program information and encourage enrollment in a Higher Education Institute, as appropriate.

MAJOR DUTIES AND RESPONSIBILITIES:

 The Education Outreach Coordinator will be responsible in establishing and maintaining a cohesive working relationship between Higher Education Institutes and Spokane Tribe TANF clientele and GED Graduates as well as to provide a full range of administrative, clerical, and office support including, but not limited to the below listed duties and any other tasks assigned to them by the Education Program Manager:

            

  • Assist Education Program Manager on the development of the educational outreach departmental structure in order to accomplish short term, long term, and annual goals
  • Gain and maintain in-depth knowledge of the Higher Education Program policies and procedures
  • Schedule and manage logistics and calendars for various meetings, events, and trainings
  • Create, implement, and execute trainings, workshops, educational outreach events and banquets. Deliver presentations and recruit/coordinate outside presenters.
  • Represent the Higher Education Department at job fairs, education fairs, community colleges, other educational institutes, community events and other venues as directed by the Education Program Manager
  • Participate in local community events as necessary
  • Participate in local community education boards on occasion and/or assist on local community education boards when Education Program Manager is not available
  • Serve on related non-local committees, attend meetings, and seminars as required or as time permits
  • Track and record outreach activities and input into TAS
  • Assist Education Program Manager with Financial Aid, academic and college/career development and career counseling to students
  • Assist in opening new files and archiving old student files
  • Assist with oversight, tracking, and inventory of student files
  • Assist with management of cuff accounts and budgets
  • Composition and preparation of various types of correspondence including email, social media, drafting letters using Microsoft Word, and pen to paper letters
  • Prepare and maintain an accurate telephone/contact directory with key contact information
  • Establish contacts, build and maintain working relationships with Higher Educational Institutes, agencies and students
  • Perform general clerical duties to include, copying, faxing, mailing, and filing;
  • File and retrieve organizational documents, records, and reports
  • Assist in representation of the Education Department on Social Media via Facebook, Twitter, Instagram, etc. through the STOI Higher Education Facebook page
  • Additional duties as assigned

KNOWLEDGE AND SKILLS REQUIRED FOR POSITION:

  • Excellent verbal and written communication skills, specifically higher educational institutes, agencies, and students, with the ability to relate to a diverse group of individuals in an effective manner
  • Must have knowledge of higher education admissions process and levels of continued education
  • Demonstrate ability to use proper English, spelling, grammar, and punctuation in business correspondence
  • Ability to follow oral and written instructions
  • Must have the ability to multi-task and prioritize
  • Ability to demonstrate leadership while simultaneously following leadership
  • Ability to work with minimal supervision and/or independently at times and handle multiple projects in a timely manner
  • Highly motivated and attention to detail with a strong background in organization
  • Ability to maintain strict confidentiality
  • Ability to work with Education Program Manager to set priorities, objectives, and goals and show ability to execute them in a timely and effective manner
  • Demonstrate ability to proficiently utilize computer software programs (Microsoft Word, Excel, Outlook, Power Point, and TAS)
  • Ability to utilize social media outlets (Facebook, Twitter, Linkedin, Google+, Instagram, etc.)
  • Ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, copies, fax machines and scanners
  • Receive, sort, and distribute incoming and outgoing mail
  • Fax, copy, and scan documents
  • Assist in office filing of student paperwork; ability to maintain organized student files as well as to placing paperwork in student files within 24-hour time period
  • Ability to be flexible
  • Punctuality and good attendance required
  • Must be able to pass a background inquiry

MINIMUM REQUIREMENTS:

  • A.A./A.A.S. required with an emphasis or concentration in education, communications, human or social services or a related field
  • B.A./B.S. preferred with an emphasis or concentration in education, communications, human or social services or a related field
  • 6 months of office experience preferred
  • Must maintain a valid Washington State Driver’s License and be tribally insurable.

 

Applications Are Available At the Tribal Human Resources Department

P.O. Box 206, Wellpinit, WA  99040

Or available on our website: www.spokanetribe.com

Contact: Sabrina McCoy or Geraldine Abrahamson

(509) 458-6583 or (509) 458-6527

   Fax: (509) 458-6556

e-mail:   sabrina.mccoy@spokanetribe.com  or hrfrontdesk@spokanetribe.com

Applications Must Be Received In The Human Resources Department

By 4:30 p.m. on The Closing Date

The Spokane Tribe Reserves The Right To Hire According To Its Indian Preference Policy

All Applicants may be Subject To A Pre-Employment Drug Test

All Positions With The Tribe Are Subject To A 90-Day Orientation Period